What New York employers must give their people

Every employer, any size

Interactive training for every employee every year. No record is prescribed; the state encourages signed acknowledgments.

Labor Law §201-g · checked October 2026

Every employer

Give the written policy and the notice at hire and at every annual training, in English and the employee's primary language. A signed acknowledgment is encouraged.

Labor Law §201-g · checked October 2026

Every private employer

Give the plan to each new hire, and to everyone within 30 days of adopting it; post it and put it in the handbook. The plan and proof it was given.

Labor Law §218-b · Department of Labor · checked October 2026

Every employer, any size

In writing at hire, every year, and when an employee returns to work after the birth of a child. Proof of each distribution.

Labor Law §206-c · Department of Labor policy · checked October 2026

Employers that monitor employees' phone, email or internet use

Written notice at hire, acknowledged by the employee in writing or electronically. Each employee's acknowledgment.

Civil Rights Law §52-c · checked October 2026

Retail employers with 10 or more retail employees in New York

Policy at hire and every year; interactive training at hire, then yearly (50 or more retail employees) or every 2 years (fewer). No record prescribed; keep dated training records.

Labor Law §27-e · Department of Labor · checked October 2026

Mandated reporters under Social Services Law §413, such as health care, school, day care and social services staff Applies if your people work with children (for example health care, child care, schools or youth programs).

Everyone takes the updated course by November 17, 2026 (people who took it from November 2022 to August 2025 take a 15-minute addendum). The certificate the state emails each person.

Social Services Law §413 · OCFS Mandated Reporter Resource Center · checked October 2026

Employers whose employees work with hazardous chemicals (federal OSHA, and the state plans that adopt it)

At initial assignment and whenever a new chemical hazard is introduced, covering the chemicals in your workplace. A written hazard communication program, chemical list and safety data sheets the employees can reach. A training record is good practice.

29 CFR 1910.1200 · OSHA hazard communication · checked October 2026

Employers whose employees can reasonably expect contact with blood or other potentially infectious materials

At initial assignment and every year, with a chance to ask a qualified trainer questions during the session. Training records kept 3 years: dates, a summary of content, the trainer's name and qualifications, and attendees.

29 CFR 1910.1030 · checked October 2026

Employers whose employees operate forklifts or other powered industrial trucks

Formal instruction, hands-on training and a workplace evaluation before operating; evaluation at least every 3 years. A certification with the operator's name, training and evaluation dates, and the evaluator's name.

29 CFR 1910.178(l) · checked October 2026

Health care providers, health plans and clearinghouses, and their business associates Applies if you handle patient or health information.

For new staff within a reasonable time, and when policies change; periodic security reminders. Documentation that training was given, kept 6 years.

45 CFR 164.530(b) · 45 CFR 164.308(a)(5) · checked October 2026

Non-bank financial institutions such as tax preparers, mortgage brokers, lenders and finance companies. The small-business exemption does not cover training

Security awareness training for staff, kept up to date with the written information security program. The written information security program and a record of training.

16 CFR 314.4(e) · checked October 2026

Federal grantees of any size, and federal contractors above the contract threshold Applies if you hold US federal contracts or grants.

Give each employee working on the grant or contract the drug-free workplace statement, and run an awareness program. The published statement and evidence each employee received it.

41 U.S.C. 8102 · checked October 2026