Ontario compliance

Workplace Violence & Harassment Compliance (Bill 168)

Distribute your workplace violence and harassment policy and hold a dated, per-employee acknowledgment proving the OHSA information-and-instruction duty was met.

Start free trial Request a walkthrough

What the OHSA requires (Bill 168)

Since Bill 168 added Part III.0.1 to the Occupational Health and Safety Act (ss. 32.0.1–32.0.8), every provincially regulated employer in Ontario must:

prepare written workplace violence and workplace harassment policies, review them at least annually, and post them where six or more workers are regularly employed,
maintain programs to implement each policy, including a violence risk assessment and a harassment complaint and investigation process, and
provide every worker with information and instruction on the policies and programs.

The annual review applies to the policies — the law does not prescribe a fixed training interval, but every worker, including new hires, must be informed and instructed. A documented acknowledgment is the cleanest way to prove you did.

How Ethica helps

Ethica's one-click course distributes your workplace violence and harassment policy to every employee and collects a tracked acknowledgment — timestamped, with a full audit trail you can export if the Ministry of Labour ever asks.

It launches with the Government of Ontario's sample workplace harassment policy as a starting point, so there's something concrete in front of your team on day one. Swap in your own policy at any time — most employers adapt the official sample or the templates in Ontario's Code of Practice to Address Workplace Harassment to their workplace.

New hires are assigned automatically, so the "information and instruction" duty is covered for every person who joins — not just the team you had when the policy was written.

Frequently asked questions

Does my small business really need written policies?: Yes. The policy duties apply to every provincially regulated employer in Ontario. Posting the written policies is required where six or more workers are regularly employed, but the policies, programs, and worker information duties apply regardless of size.
Is annual harassment training required in Ontario?: No fixed training interval is prescribed. The policies must be reviewed at least annually, and every worker must receive information and instruction on them — which Ethica documents with a tracked acknowledgment.
Can we use the government's sample policy as-is?: The sample policy is a starting point. You should adapt it to your workplace — names, reporting contacts, and your complaint process — and pair it with a harassment program developed in consultation with your joint health and safety committee or representative where required.
What proof do we have that employees were informed?: Each acknowledgment is recorded with the employee, policy version, timestamp, and device details, and completions are exportable — a defensible record that information and instruction were provided.

If you were asked to prove it tomorrow

Delivering the training is half of what the law asks. The other half is being able to show, on demand, exactly who completed it and when.

Workplace violence & harassment: A per-employee acknowledgment showing which version of the policy they saw and when — the evidence that information and instruction were actually provided

Ethica keeps that record for you — every completion timestamped against the employee, exportable to CSV or PDF certificates the moment someone asks.

From nothing to an audit-ready record

No SCORM uploads, no course authoring, no learner accounts. Ethica does the setup — you just add your people.

Launch the course

One click creates every requirement, pre-configured with due dates that match the mandate.

Add your team

Add employees one by one or import a CSV. Everyone is assigned automatically — including future hires, so the record never develops a gap.

Export the proof

Ask "who is overdue on this?" and get the answer in seconds. Export completions to CSV, or download certificates per employee.

Be able to prove it by Friday

Start a free 30-day trial, launch the course in one click, and invite your team. That's the whole setup.

Start free trial See how it works

Sample policy published by the Government of Ontario. Ethica is not affiliated with or endorsed by the Government of Ontario.

This page is general information, not legal advice. Confirm your obligations against the current text of the legislation.