What Chicago employers must give their people

Every employer, for employees who work in Chicago

Policy in the first week; each year (July 1 to June 30) 1 hour of harassment training, 2 hours for supervisors, and 1 hour of bystander training. Ethica's Illinois course covers the employee hour. Training records kept 5 years.

Chicago Commission on Human Relations · checked October 2026

Every employer with employees working in Illinois

Every employee, every calendar year (by December 31). A record of each training.

775 ILCS 5/2-109 · checked October 2026

Every employer

Post the Department of Human Rights notice and include it in any employee handbook; menopause accommodation wording from January 1, 2027. The posted notice and handbook text.

Public Act 103-0804 · checked October 2026

Restaurants and bars

A written policy in English and Spanish in the first week of employment, and supplemental training every year. Policy acknowledgments and training records.

775 ILCS 5/2-110 · checked October 2026

Hotels, restaurants and truck stops, for employees who deal with the public

At least 20 minutes within 6 months of starting, then every 2 years. Enforced since October 1, 2026. Dated completion records.

Public Act 104-0099 · checked October 2026

Mandated reporters, such as health care, school, day care, social services and recreation staff Applies if your people work with children (for example health care, child care, schools or youth programs).

Within 3 months of starting the role, then at least every 3 years (medical staff who work with children: every 6 years). The reporter keeps records of completion and reports completion to the employer.

325 ILCS 5/4(j) · DCFS Mandated Reporter Portal · checked October 2026

Private employers that collect fingerprints, face or hand scans (including time clocks) Applies if you use fingerprint or face scans (for example a time clock).

Written notice and a signed release (an electronic signature counts) before collecting; a public retention policy. Each employee's signed release.

740 ILCS 14/15 · checked October 2026

Employers whose employees work with hazardous chemicals (federal OSHA, and the state plans that adopt it)

At initial assignment and whenever a new chemical hazard is introduced, covering the chemicals in your workplace. A written hazard communication program, chemical list and safety data sheets the employees can reach. A training record is good practice.

29 CFR 1910.1200 · OSHA hazard communication · checked October 2026

Employers whose employees can reasonably expect contact with blood or other potentially infectious materials

At initial assignment and every year, with a chance to ask a qualified trainer questions during the session. Training records kept 3 years: dates, a summary of content, the trainer's name and qualifications, and attendees.

29 CFR 1910.1030 · checked October 2026

Employers whose employees operate forklifts or other powered industrial trucks

Formal instruction, hands-on training and a workplace evaluation before operating; evaluation at least every 3 years. A certification with the operator's name, training and evaluation dates, and the evaluator's name.

29 CFR 1910.178(l) · checked October 2026

Health care providers, health plans and clearinghouses, and their business associates Applies if you handle patient or health information.

For new staff within a reasonable time, and when policies change; periodic security reminders. Documentation that training was given, kept 6 years.

45 CFR 164.530(b) · 45 CFR 164.308(a)(5) · checked October 2026

Non-bank financial institutions such as tax preparers, mortgage brokers, lenders and finance companies. The small-business exemption does not cover training

Security awareness training for staff, kept up to date with the written information security program. The written information security program and a record of training.

16 CFR 314.4(e) · checked October 2026

Federal grantees of any size, and federal contractors above the contract threshold Applies if you hold US federal contracts or grants.

Give each employee working on the grant or contract the drug-free workplace statement, and run an awareness program. The published statement and evidence each employee received it.

41 U.S.C. 8102 · checked October 2026