Each one below names the legal basis and the record you would have to produce. This is general information, not legal advice — confirm against the current legislation, and check anything specific to your sector.
- How many people do you employ in Ontario?
- 1 to 5
- 6 to 19
- 20 to 49
- 50 or more
- Does anyone, including you, direct other workers' work?
- Yes
- No, nobody directs anyone else's work
- What best describes your workplace?
- Office or professional services
- Retail, hospitality, or food service
- Construction
- Manufacturing, warehouse, or logistics
- Healthcare or social services
- Something else
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AODA accessibility training
O. Reg. 191/11 (IASR), s. 7
Train every employee and volunteer, anyone who develops your policies, and anyone who provides goods, services or facilities on your behalf, on the accessibility standards that apply to you and on the Human Rights Code as it pertains to persons with disabilities, as soon as practicable.
Proof to keep: Training is required at any size. With 50 or more employees in Ontario, or if you are a public sector organization, you must also keep a record of it with its dates and the number of people trained (s. 7(5)). Smaller private employers aren't required to, but it is your proof if asked.
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Worker health and safety awareness training
O. Reg. 297/13, s. 1
Every worker must complete a basic occupational health and safety awareness program as soon as practicable after starting work. It is one-time, and workers with verifiable equivalent training are exempt.
Proof to keep: A training record you keep, plus written proof on request for up to six months after a worker leaves.
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Supervisor health and safety awareness training
O. Reg. 297/13, s. 2
Every supervisor must complete the supervisor awareness program within one week of performing work as a supervisor.
Proof to keep: A record showing completion within one week of starting to supervise, and written proof on request for up to six months after they leave (s. 4).
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Workplace violence and harassment policies, programs, and instruction
OHSA ss. 32.0.1–32.0.8
Prepare workplace violence and workplace harassment policies, review them at least annually, maintain the programs behind them, and give every worker information and instruction on them. The policies must be in writing once six or more workers are regularly employed.
Proof to keep: A per-employee acknowledgment showing which version of the policy they saw, and when.
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Post your violence and harassment policies in the workplace
OHSA s. 32.0.1
Once six or more workers are regularly employed at a workplace, the written policies must be posted in a conspicuous place there or in a readily accessible electronic format.
Proof to keep: The posted policies themselves, each showing when it was last reviewed.
This is an organizational duty rather than a course, so there is nothing to assign — but you will want the paperwork filed where you can find it.
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Select a health and safety representative
OHSA s. 8
Where more than five workers are regularly employed and no joint health and safety committee is required, workers select a health and safety representative.
Proof to keep: Who was selected, and how.
This is an organizational duty rather than a course, so there is nothing to assign — but you will want the paperwork filed where you can find it.
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Establish a joint health and safety committee
OHSA s. 9
Once twenty or more workers are regularly employed at a workplace, you must have a joint health and safety committee. At least one worker member and one employer member must be certified through Chief Prevention Officer approved training.
Proof to keep: Committee membership, meeting minutes, and certification records.
This is an organizational duty rather than a course, so there is nothing to assign — but you will want the paperwork filed where you can find it.
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File an accessibility compliance report
AODA, 2005, s. 14; O. Reg. 191/11
Businesses and non-profits with 20 or more employees in Ontario file an accessibility compliance report every three years. The next one is due December 31, 2026. At 50 or more employees, additional duties apply, including a documented multi-year accessibility plan and accessible websites.
Proof to keep: The filed report and its confirmation, and your multi-year plan at 50+.
This is an organizational duty rather than a course, so there is nothing to assign — but you will want the paperwork filed where you can find it.
How to file it →
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WHMIS education and training
Reg. 860 (WHMIS) under the OHSA
Wherever hazardous products are used, stored, or handled, workers need WHMIS education and training specific to those products.
Proof to keep: Per-worker training records tied to the products present.
Ethica does not deliver this one — it needs an approved or product-specific provider. You can still track the completion record alongside everything else.
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Working at heights training
O. Reg. 213/91, s. 26.2; O. Reg. 297/13, ss. 6–10
Workers on a construction project who use fall protection must complete a working at heights program delivered by a Chief Prevention Officer approved training provider. A general awareness course does not satisfy this.
Proof to keep: A training record with the worker's name, the approved provider, the program, and the completion date (s. 10). Training is valid for three years.
Ethica does not deliver this one — it needs an approved or product-specific provider. You can still track the completion record alongside everything else.
From the Ontario training quiz at https://www.getethica.com/ontario/guides/what-training-does-my-business-need