What Ontario employers must give their people (2026)

9 requirements likely apply

Based on Ontario. Add headcount and your type of workplace above to narrow this down.

Ontario

Requirement	When	Proof to keep	Official source	In Ethica
Worker and supervisor health and safety awareness training Every employer: all workers, and supervisors within one week of supervising	Once, as soon as practicable for workers	A training record, and written proof on request for 6 months after someone leaves	O. Reg. 297/13 Checked October 2026	Ready in Ethica
Accessibility (AODA) training Every employer: employees, volunteers and anyone who provides services for you	As soon as practicable, and when policies change	A record of training with dates and numbers trained, at 50 or more employees in Ontario	O. Reg. 191/11, s. 7 Checked October 2026	Ready in Ethica
Workplace violence and harassment policies and instruction Every employer (in writing and posted at 6 or more workers)	Policies reviewed every year; information and instruction for every worker	Documentation of the information and instruction	OHSA ss. 32.0.1–32.0.8 Checked October 2026	Ready in Ethica
Employment Standards poster copy Every employer	A copy to each employee within 30 days of hire, in their language where one is published	No record prescribed; keep a dated receipt	ESA s. 2 Ontario posters Checked October 2026	Upload your own
Written policy on disconnecting from work Employers with 25 or more employees in Ontario on January 1	In place before March 1; a copy to each employee within 30 days, and to new hires within 30 days	Every version kept 3 years	Ontario guide Checked October 2026	Upload your own
Written policy on electronic monitoring Employers with 25 or more employees in Ontario on January 1	In place before March 1; a copy to each employee within 30 days, and to new hires within 30 days	Every version kept 3 years	Ontario guide Checked October 2026	Upload your own
Written health and safety policy Workplaces with 6 or more regularly employed workers	Prepared, reviewed every year, and posted	The dated policy	OHSA s. 25(2)(j) Checked October 2026	Upload your own
First aid certificates Every employer covered by the WSIA, on every shift	Basic or intermediate first aid from a WSIB-approved provider; valid 3 years	Valid certificates displayed at each first aid station	Reg. 1101 Checked October 2026	Track the certificate
WHMIS education and training Employers whose workers use or work near hazardous products	General education plus training on your own products; review the program every year	Training records (federal: kept 2 years after exposure ends)	Canadian Centre for Occupational Health and Safety Checked October 2026	Upload your own

Worker and supervisor health and safety awareness training

Ready in Ethica

Every employer: all workers, and supervisors within one week of supervising

Once, as soon as practicable for workers. A training record, and written proof on request for 6 months after someone leaves.

O. Reg. 297/13 · checked October 2026

Accessibility (AODA) training

Ready in Ethica

Every employer: employees, volunteers and anyone who provides services for you

As soon as practicable, and when policies change. A record of training with dates and numbers trained, at 50 or more employees in Ontario.

O. Reg. 191/11, s. 7 · checked October 2026

Workplace violence and harassment policies and instruction

Ready in Ethica

Every employer (in writing and posted at 6 or more workers)

Policies reviewed every year; information and instruction for every worker. Documentation of the information and instruction.

OHSA ss. 32.0.1–32.0.8 · checked October 2026

Employment Standards poster copy

Upload your own

Every employer

A copy to each employee within 30 days of hire, in their language where one is published. No record prescribed; keep a dated receipt.

ESA s. 2 · Ontario posters · checked October 2026

Written policy on disconnecting from work

Upload your own

Employers with 25 or more employees in Ontario on January 1

In place before March 1; a copy to each employee within 30 days, and to new hires within 30 days. Every version kept 3 years.

Ontario guide · checked October 2026

Written policy on electronic monitoring

Upload your own

Employers with 25 or more employees in Ontario on January 1

In place before March 1; a copy to each employee within 30 days, and to new hires within 30 days. Every version kept 3 years.

Ontario guide · checked October 2026

Written health and safety policy

Upload your own

Workplaces with 6 or more regularly employed workers

Prepared, reviewed every year, and posted. The dated policy.

OHSA s. 25(2)(j) · checked October 2026

First aid certificates

Track the certificate

Every employer covered by the WSIA, on every shift

Basic or intermediate first aid from a WSIB-approved provider; valid 3 years. Valid certificates displayed at each first aid station.

Reg. 1101 · checked October 2026

WHMIS education and training

Upload your own

Employers whose workers use or work near hazardous products

General education plus training on your own products; review the program every year. Training records (federal: kept 2 years after exposure ends).

Canadian Centre for Occupational Health and Safety · checked October 2026

What the labels mean

Ready in Ethica: The official course or notice is in Ethica's catalog, ready to send.
Upload your own: Add your own document or course, and Ethica sends it and keeps the record.
Track the certificate: An approved provider delivers the training, and Ethica keeps each certificate and the renewal date.

This list covers what you give each person: training, written policies and notices. Most places also require posters displayed at the workplace, and those aren't included.

Send the ready ones in a few clicks, and keep the dated record for every employee.

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